Sunday, May 20, 2018

Something else for teams that use Hy-Tek's Meet Manager or Team Manager

Last year I released a revised version of a free software package called Bob’s TSA Tools for Hy-Tek, which can be used by TSA teams which own Hy-Tek’s swimmer management program, Team Manager, or its companion product for running swim meets, Meet Manager. Teams who compose their entries for a dual meet in Team Manager as described in this document can use Bob’s TSA Tools to automate various pre-meet chores that formerly had to be done by hand. Teams which own both Team Manager and Meet Manager will be able to perform even more meet preparation tasks. As before, the software is still completely free of charge.

The components of this package include:

Event Entry Form Generator
This feature frees coaches from the tiresome task of manually transcribing all their main event entries (up to 138 swimmers in individual events and up to 240 swimmers in relay events) to the pink and blue event entry forms used during TSA meets. Instead, the tool will generate those forms online automatically from a team’s meet entries in the span of only a few seconds. The online forms can then be printed on sheets of blue and pink paper to create the physical forms that will be used in the meet by the Clerk of Course and Recorder.

Swim Up Form Generator
This feature produces a pair of forms, one for boys and one for girls, listing all the “swim up” athletes entered in any of their respective gender’s ten relay events, suitable for presentation to the opposing team’s TSA Representative as required by TSA rules. These forms are combined with the event entry forms described in the previous section so that they can be printed along with them, using the half-sheet of blue or pink paper that would otherwise be left over after producing 33 event entry forms for each sex.

Event Entry Error Checker
This feature examines a team’s meet entries and produces a report enumerating any violations of TSA rules it finds in entries for main event heats. Examples of such violations include athletes who are entered into too many main events and relay teams which include illegal “swim up” athletes; a full list can be found in the instructions. Coaches and other team personnel can use this feature to check their initial meet assignments and apply corrections as necessary before settling on their final entries.

Three Options for Producing Heat Sheets and Kid Pusher Reports
The previously described features require only Hy-Tek Team Manager and Microsoft Excel as prerequisites. If your team also owns a copy of Hy-Tek Meet Manager, you will be able to take advantage of another feature of Bob’s TSA Tools: the ability to seed meet entries, from one or both teams, and import those seeded entries directly into Meet Manager. You can then use Meet Manager to generate any desired meet paperwork, including heat sheets, kid pusher reports for specific age groups, timer sheets, etc. This paperwork will automatically identify swimmers both by name and by the swimmer ID number they are “tattooed” with during meets: “Doe, John (301)” instead of just “Doe, John”, for example. A separate set of seeded meet entries without the appended swimmer IDs will also be generated, and can be used to run the meet itself in Meet Manager if the teams participating in the meet opt to employ an automated timing system.

Three different seeding scenarios are supported:

1)      Unseeded: If you have meet entries only for your own team, but no information about the other team, the “seeded” entries produced by Bob’s TSA Tools will facilitate mustering your team’s heat swimmers in the traditional TSA dual meet fashion. Your team’s main event (Heat 1) assignments will not be affected, but all other swimmers will be assigned to fake lane numbers (starting at Lane 21) in a single fake heat (Heat 99), in order of their seed times. This will allow those swimmers to be lined up in order from fastest to slowest and deck-seeded by the Clerk of Course into actual heats and lanes in real time, as in a standard TSA meet.

2)      Semi-seeded: If you have meet entries for your own team and also know how many swimmers the other team plans to enter in each individual (non-relay) event, Bob’s TSA Tools will generate a set of mock entries representing the other team and then fully seed the meet as in the final scenario below. Useful heat sheets, kid pusher reports and other meet paperwork can then be generated for your team, though not for the opposing team.

3)      Fully seeded: If meet entries for both teams are available, Bob’s TSA tools will seed Heats 2 and beyond for all individual events according to TSA rules (a capability not offered by Meet Manager’s own native seeding mechanism). In this scenario, useful heat sheets, kid pusher reports and other meet paperwork can be generated for both teams, not just your own.

Prerequisites
Bob’s TSA Tools for Hy-Tek require Excel 2003 or later on a computer running Windows XP or later.

Your team must have access to Hy-Tek Team Manager (any version) and, optionally, access to Hy-Tek Meet Manager, but these need not be on the same system where Bob’s TSA Tools will run. However, it is more convenient if they are installed on the same computer.

To Get the Software
Simply download this file, unzip it, and follow the instructions.

Saturday, May 19, 2018

For teams that use Hy-Tek's Meet Manager or Team Manager

As in previous seasons, I have created a set of meet databases and meet events files covering this year’s TSA season for use by teams that own Hy-Tek’s Meet Manager (MM) or Team Manager (TM) programs, so please share this announcement with your coaches and the folks who handle technology for your team.

The first item is a collection of meet events files for Team Manager users. There are actually four separate sets of meet events zip files inside the master zip file: one set for each combination of pool length (25 yards or 25 meters) and meet event ordering (normal TSA event order vs. “6 and under first” variant). Each set contains six meet events files, one for each dual meet date this season. Unzip the appropriate one for each of your meets and import it into Team Manager.

The second item is a collection of template Meet Manager databases configured for TSA dual meets. These will be used by meet administrators who produce heat sheets, import swimmer times, etc. There is one template for each of the four meet type combinations mentioned above. Meet administrators will need to adjust the meet date from week to week; the templates start out with the date of this season’s first meet (June 13).

Note that the events files for meets at 25 meter pools (about 10 percent of TSA teams host meets at such facilities; most TSA pools are 25 yards long) have the 6 & Under races listed as being 15 meters long. This is purely an artifact of the software -- TM and MM can’t handle a meet containing a mix of yard-based and meter-based events. The important thing to bear in mind is that the actual 6&U race distance is invariant regardless of pool length: it must always be announced by the Starter as “15 yards” and the finish rope must be placed 15 yards from the blocks, in accordance with rule 102.1.1.A.

Wednesday, May 9, 2018

Attn: TSA Teams

Did you interview multiple candidates for Coaches but only hire one?  Could you spare one of your Assistant Coaches?  If you have contact information for qualified candidates you did not end up employing, please take a moment to forward this information to renparkrays@outlook.com.  Our team hired a head coach in March who, due to serious personal reasons, had to back out at the last minute.  We are now scrambling to find a coach.  Please help! 

Saturday, April 28, 2018

2018 Clinics


2018 TSA Clinics from A……Z!
NO ONE NEEDS TO ATTEND ALL THREE CLINICS, No RSVP, open invite, Please be on time!
EACH TEAM MUST SEND AT LEAST ONE COACH TO THE COACHES CLINIC. NEW IN 2018- A PENALTY MAY BE ASSESSED BY THE LEAGUE TO TEAMS WHO DO NOT SEND AT LEAST ONE COACH.
MEGA CLINIC – At the MEGA Clinic three separate clinics are held in one place starting at 7:30am.
The starter clinic begins at 7:30 am, followed by the stroke & turn clinic at 9:00 am and the coaches’ clinic at 11:00 am.
TWO MEGA CLINICS HAVE BEEN SCHEDULED:
MEGA CLINIC ONE:
Saturday, May 12th at North Hills Country Club, 4824 Yadkin Drive Raleigh, NC, 27609
All three clinics will be held on the pool deck, rain or shine. Enter at the semi-circle pool drop off area. Please do not go through the club house.
Schedule:
Starter's Clinic: 7:30 am - Optional, highly recommended
Stroke and Turn Clinic: 9:00 am 
Coaches Clinic: 11:00 am - until 12:00 pm MUST STAY FOR THE ENTIRE CLINIC, no exceptions, plan accordingly, REMEMBER THAT EACH CLUB MUST SEND A MINIMUM OF ONE COACH, OR ELSE TEAM SUBJECT TO PENALTY BY THE LEAGUE.
MEGA CLINIC TWO:
Saturday, June 9th at Cary Park Swim Club, 5353 Cary Glen Boulevard, Cary, NC, 27519
Schedule:
Starter's Clinic: 7:30 am - Optional, highly recommended
Stroke and Turn Clinic: 9:00 am 
Coaches Clinic: 11:00 am - until 12:00 pm MUST STAY FOR THE ENTIRE CLINIC, no exceptions, plan accordingly. REMEMBER THAT EACH CLUB MUST SEND A MINIMUM OF ONE COACH, OR ELSE TEAM SUBJECT TO PENALTY BY THE LEAGUE.

MEET MANAGEMENT CLINIC:  typically last 1.0 hour
Tuesday, May 15th 7:15 pm Northbrook Swim Club, 4905 North Hills Drive, Raleigh, NC 27612
This meet is highly recommended for all NEW TSA REPS and any TSA Rep who wants to brush up their skills on meet management.  This meeting is essential to running a smooth, fun and efficient meet.

STARTER’S CLINICS: typically last 1.0 hour
The starter’s role is to ensure that the start is fair for all swimmers, conducts a timely meet and
acts as the take-off judge. Training is not required but most people find this clinic helpful especially if they are only summer league starters.
Saturday, May 12th 7:30 am at North Hills Country Club 4824 Yadkin Drive Raleigh, NC, 27609
Saturday, June 9th 7:30 am at Cary Park Swim Club, 5353 Cary Glen Boulevard, Cary, NC, 27519

STROKE & TURN JUDGES- Each team is required to have at least one TSA Stroke & Turn Judge. Three to Six Judges are really nice numbers to have.
There are three options to obtain your certification: Attendance at one of the SEVEN (7) clinics being offered in May; USA Swimming or NCHSAA 17/18 officials sending in a copy of their certification to the TSA VP, or online web training at strokeandturn.com (there is a fee for this course)
STROKE & TURN CLINICS: typically last 1.5 -2 hours
Tuesday May, 15th 7:00 pm Northbrook Swim Club, 4905 North Hills Drive, Raleigh, NC 27612

Tuesday, May 22ND 7:00 pm Scott's Mill Clubhouse - 201 Scotts Ridge Trail Apex, NC 27502
Wednesday, May 23rd 7:00 pm Lochmere Highlands Clubhouse - 200 Loch Highlands Drive, Cary, NC 27518
Thursday, May 24th 7:00 pm University Club, 4200 Hillsborough Street, Raleigh, NC 27606

Tuesday, May 29th 7:00 pm Planter's Walk Clubhouse - 901 Lynwood Road, Knightdale, 27545

USA Swimming or NCHSAA 17/18 officials:
If your club has any USA Swimming or NCHSAA Swimming certified officials, please have them send a copy of their current certification card to tsa.nc.vp@gmail.com to be added to the 2018 approved Stroke and Turn list. It is imperative that this be done BEFORE the first Tuesday night dual meet.

REMEMBER: NO ONE NEEDS TO ATTEND ALL THREE MEGA CLINICS, No RSVP, open invite, Please be on time! EACH TEAM MUST SEND AT LEAST ONE COACH TO THE COACHES CLINIC. NEW IN 2018- A PENALTY MAY BE ASSESSED BY THE LEAGUE TO TEAMS WHO DO NOT SEND AT LEAST ONE COACH.





Tuesday, April 17, 2018

RSA Clinics Starting Soon!


                         
RSA in MAYpril seasonal clinics are designed for children, ages four to fourteen, who are interested in summer league swimming.  Offered on weekdays and weekends, the clinics feature one hour classes and focus on skills needed for summer swimming success.  Led by RSA’s professional swim team coaches, the curriculum includes instruction in stroke technique, starts, turns and finishes, as well as reinforcement drills. 
Clinics are held at RSA’s Sonner Aquatic Facility located at 1013 Jones Franklin Road in Raleigh, NC.  Clinics include:
Weekday Firefish: Tuesdays and Thursdays: 5:00 pm or 6:00 pm

Session 1:      4/03/18-4/19/18; 6 classes: $150.00
Session 2:      5/01/18-5/17/18; 6 classes: $150.00

Weekday Wahoo: Tuesdays OR Thursdays: 7:30 pm

Tuesdays:      4/10/18-5/01/18; 4 classes: $99.00
Thursdays:     5/03/18-5/24/18; 4 classes: $99.00

Weekend Firefish: Saturdays OR Sundays 2:00 pm and 3:00 pm

Saturdays:      4/21/18-5/19/18; *4 classes: $99.00
Sundays:        4/22/18-5/20/18; *4 classes: $99.00

Weekend Wahoo: Saturdays OR Sundays:  2:00 pm and 3:00 pm

Saturdays:      4/21/18-5/19/18; *4 classes: $99.00
Sundays:        4/22/18-5/20/18; *4 classes: $99.00

          *No class on Saturday, 4/28/18 or Sunday, 5/13/18

The Firefish clinics for four to six year olds are taught in RSA’s warm water instructional pool with in-water and on-deck coaches.  Firefish curriculum focuses on the elements of freestyle, backstroke and breaststroke, with an emphasis on FUN.  Participants do not have to be able to swim 25 yards unassisted, but must be comfortable in the water. 
The Wahoo clinics for seven to fourteen year olds are taught in a six-lane lap pool with in-water and on deck coaches.  Wahoo curriculum focuses on the four strokes, (Backstroke, Breaststroke, Butterfly and Freestyle), as well as starts, turns, finishes and drills.  Participants must be able to swim 25 yards unassisted. 
Registration is open online at www.swimrsa.org via the Seasonal Clinics button on the home page or the Wahoo Swim Academy tab on the home page.  For more information, contact us at clinics@swimrsa.org.
Sign up today to swim the Wahoo Way!